Please follow the following steps to have a smooth trip and in order to be reimbursed for your expenses:

• If you want to buy your own air ticket and be reiumbursed after your trip, you must first obtain a report from Travel and Transport certifying that they cannot provide you with an equivalent ticket at the same price or cheaper. This rule is a requirement of UNL's business office, there is no way around it. Ask advisor for details and alternatives.


• Before your trip, fill an authorization form (Excel document). This is an estimate of your expenses (including visa, food, hotel, registration, transportation, etc). Use upper limits of the amounts you expect to spend. While you will be reimbursed for your actual expenses, the reimbursed amount cannot exceed the total amount you specify in this form.


• Make sure to take a travel insurance.


• You must give the itinerary or any receipt that you receive from the travel company to Deb Heckens ASAP. Failure to do so may have financial implications (you being charged with the ticket or some distorted thing like that.)


• Always take your passport along, unless you are US citizen and staying the US. US citizens must have their passport to enter Canada.


• After your trip, fill an reimbursement form (Excel document). Do not forget to provide all the original receipts of your expenses, otherwise you cannot be reimbursed.